Events

📋 Events Overview

The Events page displays a list of all created events along with key information:

• Event name & sport type
• Status (Published / Canceled / Draft)
• Date & Time
• Registration Period
• Number of Confirmed Participants
• Visibility (Public or Private)

Admins can filter events or click on any event to view detailed information and manage its settings.

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👁 Event Details Panel

Clicking an event opens a detailed view that includes:

• Event type (Normal or Social)
• Location & Sport
• Price per participant
• Event schedule
• Registration deadlines & reminders
• Description & participation settings
• Discounts (if applicable)
• Event metadata (Creator, creation time, update logs, event ID)

Admins can also:

• Edit the event
• Duplicate the event
• Cancel the event

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➕ Creating an Event

Click “Create event” to open a multi-step setup flow. It consists of three sections: 1. Time and location 2. Basic details 3. Participants

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⏱ Step 1: Time and Location

• Event type: Choose between:
  • Normal: Requires a sport type and court selection.
  • Social: No court or sport requirements. For social gatherings or other non-sport events.
• Sport type and Courts: Mandatory for normal events.
• Link to external venue (optional)
  • Useful for cross-venue events
• Event location: Manual input or map selection.
• Schedule: Set start and end times.
• Recurrence: Choose “Only once” or “Recurring.”
• Registration window: Define when registration opens and ends.

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✏️ Step 2: Basic Details

• Event name and description
• Participant limits:
  • Unrestricted: No upper/lower limit
  • Restricted: Set min/max numbers
    • Note! that the event will be cancelled if the minimum participant limit isn't filled
• Queuing: Optionally enable waitlisting
• Price per participant: Gross value and VAT configuration
• Discounts: Choose applicable discount groups, or memberships

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👥 Step 3: Participants

• Visibility: Public (shown on venue profile) or Private
• Invite participants (search and add existing customers)
• Reminder notification: Set timing (e.g., 24 hours before)
• Event picture: Upload a promo image to appear in public listings

Click “Create event” to publish or save it as a draft.

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✅ Best Practices

• Always include a clear event name and description.
• Use registration end times to control last-minute signups.
• Make sure reminders are timed early enough to improve attendance.
• Use visibility settings to control who can find or join the event.
• For competitive events, set participant limits and enable queueing.